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In any business with employees, there will be times when may you need your employee to purchase office supplies or other business related expenses but you do not have a company credit card for the employee to use.  In this case, your employee will need to be reimbursed for their purchase. How, then do you account for this?  What you should do is create an employee reimbursement form for employees to fill out, and attach their relevant charges on it. Their name will be set up in accounts payable, and when you pay your accounts payable, you will pay thier reimbursement through here. This will do two things (1) fulfill the reimbursement to your employee and (2) record all business expenses that were related to the purchase.